May 2008
Presidents Report
- Accepted Minutes from April Meeting , w/o objection
- GSL Meeting Report , see full report posted on May 10, 2008 to online KYHC Board. Of note: May 1st is implementation date of screening policy. Coaches must show receipt of completion of online screening (USE LINK FOR BACKGROUND SCREENING ON NHHOCKEY.COM)to Coaching director. Board members are to do this and bring confirmation of completion of screening to Board. Our policy needs to be researched by Secretary and brought to the Board as clarification. (Later, found to be posted to web-based KYHC Board, under documents, copied and pasted at end of report for reference)
- State Tournaments : preliminary discussions with other clubs regarding possible trades.
Treasurers Report
- Approximately $17K balance. See attached for copy of report.
Registrars Report
Player Placement & Payment Update : Online payment service up and running (service being operated free of charge as a donation). Email billing, saves Club money and allows members to get receipt by viewing account online. Approximately $59k in invoices have been sent out. June 1st is first payment due for travel tuition (4 payments total) and house and select players have three payments. REGISTRATION FEES, if paid this season, HAVE NOT BEEN CREDITED TO THE BILLS. In the future, registration will be online by the participant.Fundraising / Sponsorship Report
- Rec center dance was May 9th, approx. $1400 but with outstanding bills due to Rec Ctr and Keene PD.
- June 19th the ten consecutive days of the poker tournament begins in Manchester.
- Bantam tournament volunteer information has been repeatedly requested from the tournament director but has not been received. This information will need to be assembled through inquiry of club members who are known to have been present.
- Golf tournament is in the works. Considering attaching it to kickoff weekend.
Schedulers Report
- absent, no report
Media Rep Report
Leah will handle web site and will be pulling this together following meeting with Kristen Goodenough for access information. List of items needing updates has been assembled.
Referee-In-Chief Report
absent, no report
Coaching Director Report
- Consulting with coaches and tier placements are being considered. Will be testing the ACXIOM.com web site relative to screening that is soon required by USA Hockey, NHAHA of coaches and board members.
- Cushing and Sons Wells (via Bart and Betsy Cushing) have donated the use of a storage unit at their facility on Route 12 for KYHC gear.
- Brattleboro VT and Woodstock VT have developed girls teams. Other teams are being developed in NH. Prognosis is positive for scheduling girls-team games.
Skill Development Director Report; also Equip Mgr:
- Club should consider obtaining equipment to remove initial cost barrier. One opportunity (for special pricing) has past, but also was not the preferred sizes.
House League Director Report
Developing ideas.
Level Representatives
- Mite : no report
- Squirt : no report
- PeeWee : no report
- Bantam : Chris Stroshine is the point person.
- Girls : no report
Equipment Manager Report
- OneGoal
- see SDP report
- Equipment budget to be developed. Attempting to obtain information on prior year expenses.
Will follow up on storage unit but will require assistance to move equipment.
Old Business
Annual Dinner Recap : Thanks to Larry and Ashton Kane for all of their work.
New Business
- Meeting Schedule for 2008-2009 : to be 2nd Tuesday of every month at 6pm. Next meeting on June 10th at Lucidus.
- Kickoff Weekend : tabled
- Tournament director to be appointed.
- Adjourn
Attachments
KYHC Volunteer Screening Policy
Keene Youth Hockey Club takes the safety and security of its members very seriously, and to that end, we have instituted a screening policy for our volunteers. Our policy is designed to comply with USA Hockey and NHAHA screening guidelines.
All members of the KYHC Board of Directors and head coaches, assistant coaches and SDP instructors undergo criminal background checks through axciom.com. The club reimburses Board members and rostered coaches for the cost of the screening through a fundraising credit once submitted for reimbursement. Once screened, their names are added to the club website (http://www.keenehockey.org) and the Club bulletin board at Cheshire Fair Arena under our “list of screened volunteers.” Volunteers’ records are reviewed every two years.
It is the policy of Keene Youth Hockey that no club activity/event shall take place unless at least one screened coach/board member is present at all times.
While we cannot guarantee the integrity or intentions of any individuals, we can at least be sure that board members’ and named coaches’ past records contain no events that would indicate any cause for concern to our members.
This is a close-knit hockey community. Many members volunteer their time in other capacities (score keepers, team managers, fundraisers, etc.). They may be screened voluntarily, at their own expense. KYHC cannot reimburse screening costs for these additional persons.
Familiarity of persons and faces from the rink, knowledge of players by name, or use of Keene Youth Hockey logo on apparel should not be confused as any sanctioning, assurances, or official relationship with Keene Youth Hockey Club. Only screened individuals are authorized to work with children on a one-on-one basis on behalf of the club.
Parents should be aware that the ultimate responsibility for their children’s safety rests with them. Members should be aware of their, and their children’s, environment at all times. If parents feel uncomfortable about individuals unknown to them at the rink (and especially away rinks), they should share their concerns with a near-by board member or coach.
This policy is in full effect September 1, 2008.
Treasurers Report
Keene Youth Hockey Club
Treasurer’s Report
4/16/08-5/13/08
Beginning Balance $16,847.83
Income $ 577.61
Interest income $ 2.37
Google deposit $ .24
07/08 Tuition income $575.00
Expenses ($ 115.29)
NH AHA chk # 117 ($ 53.00)
Stamps chk # 118 ($ 32.80)
Addt’l PO Box key chk # 119 ( $7.00)
Window envelopes chk # 120 ($ 22.49)
Ending Balance $17,310.15
$757.71 Citizens Bank (poker tournament acct)
$15,399.83 Savings Bank of Walpole
$1,152.61 TD Banknorth (acct being closed)